5 Reasons Why You Need Automated Organizational Charts and HR Reports

Friday, February 8, 2013 9:26PM

1. Instantly access an accurate view of your organizational chart and structure.

While a seemingly simple concept, aggregating and visualizing data from multiple HR and ERP systems is no easy task. HR data is everywhere, whether it is your SAP, Peoplesoft, or Oracle ERP system, your applicant tracking system or multiple excel spreadsheets. You need software that can visualize the organizational structure to increase the efficiencies of your team, assess reporting structures, provide headcount analysis, and give you real time workforce and HR reporting.

2. Improve communication from the top to the bottom of the organizational chart

With automated organizational charts, senior executives, middle management and human resource professionals have instant visibility to detailed payroll information, reporting structures, security information, hire dates, termination dates, employee contact information, and other hr reports. In addition, every employee can view organizational information and employee contact information from anywhere. By providing knowledge-workers with an accurate view of the entire organization, combined with critical hr reporting, you can immediately improve communication throughout your organization.

3. Align your corporate strategy with optimal organization structure

Automated organizational charts allow you to model strategic planning scenarios. Are you considering a merger or acquisition and want to see where the two companies have duplicate resources? Do you need to know how realigning different departments can impact your bottom line? With automated organizational charts, “what-if?” planning, and hr reporting, the economic impact these scenarios will have on your business is easy to predict. The bottom-line is that automated organizational charts enable your company to quickly adapt to ever-changing business requirements and market conditions.

4. Maintain compliance with government, industry and company regulations

Compliance regulations demand that companies document accurate reporting structures, employee access privileges, the role individuals play in critical business processes, and more. Today, organizations are mitigating risk by validating compliance with government, industry and corporate regulations using accurate, enterprise-wide organizational charts. With automated organizational charts you can maintain accurate, enterprise-wide workforce compliance documentation and conduct compliance audits on a consistent basis.

5. Improve and maintain workforce data integrity

Maintaining accurate workforce data is difficult when people come and go, individuals are promoted or change positions, titles constantly change, employees are relocated, departments expand and contract, etc. These challenges combined with the fact that critical workforce information is stored in a wide-range of places (HR, ERP, Information Security, Spreadsheets, etc.), maintaining accurate organizational data can be next to impossible. Automated organizational charts can capture and visualize data from any source, provide the entire organization with a visual representation of reporting relationships and allow managers or team members to modify information related to their span of control.

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